Position Overview
We are seeking a highly skilled, dynamic, and organized professional to serve as the Executive Assistant & Head of Household for a serial entrepreneur and their family. This unique role blends executive assistance with household management, overseeing both business and personal endeavors. The ideal candidate is a proactive problem-solver, adept at handling complex projects, managing diverse teams, and ensuring smooth operations across multiple domains, including business ventures, personal projects, and family needs.
Key Responsibilities
Executive Assistance
- Act as a trusted advisor and right-hand to the principal, assisting with all aspects related to business affairs.
- Liaise with external partners, vendors, and stakeholders as needed
- Plan and execute all travel arrangements, including personal and professional trips for principal and family members.
Operations Management
- Coordinate daily operations for household activities, ensuring seamless communication and prioritization.
- Supervise and manage staff across various roles, including household staff, and childcare providers.
- Create and maintain systems for effective scheduling, resource allocation, and workflow management.
- Develop KPIs and tracking mechanisms for ongoing projects to ensure accountability and transparency.
Household Oversight
- Manage household budgets, vendor relationships, and contracts for services such as property maintenance and security.
- Organize and oversee staff for family members, including drivers, assistants, and nannies.
- Ensure the household runs efficiently, addressing any issues or challenges promptly.
- Support family needs, such as scheduling personal appointments, planning events, and coordinating travel.
Personal Support
- Serve as a liaison between the principal and family members to streamline communication and logistics.
- Assist with planning and managing philanthropic initiatives, donations, and community outreach.
- Handle sensitive matters with discretion and maintain strict confidentiality.
Qualifications
- Education: Bachelor’s degree required; MBA or equivalent preferred.
- Experience: Minimum of 8 years of experience in a high-level administrative, operational, or leadership role, ideally in both corporate and household settings.
- Skills: Exceptional organizational, communication, and problem-solving skills. Proficiency in financial management, project management tools, and operational systems.
- Personal Traits: High emotional intelligence, adaptability, and a service-oriented mindset. Ability to work under pressure, manage competing priorities, and maintain confidentiality.
Key Competencies
- Strategic thinking and the ability to anticipate and address the principal’s needs.
- Strong interpersonal skills to manage relationships with diverse stakeholders.
- Leadership experience in managing teams and creating an efficient, harmonious work environment.
- Detail-oriented with a high level of accuracy and ability to handle multiple, complex tasks simultaneously.
Compensation and Benefits
- Work-life balance 工作生活平衡
- 15 days paid vacation and 5 days paid sick leave annually 每年15天特休與5天全薪病假
- Work MacBook provided 提供每人一台工作 MacBook
- Competitive compensation and performance-base annual bonus 具競爭力的薪資、績效獎金
- Remote work flexibility 彈性遠端辦公
- Monthly wellness allowance 每月健身、運動補助
- Social events, quarterly team building, and annual company outing 不定期聚會 (節慶活動、每季團隊活動、員工旅遊等)
- Annual full body health check-up at a top healthcare center 年度健康檢查
- Employee group insurance (accident, sickness, hospitalization, cancer, occupational disaster, etc) 員工團體保險 (意外險、醫療險、住院險等)